If you run a business, you can expect to deal with plenty of paperwork daily. Over time, those files can pile up, and before you know it, you don’t have enough space to keep them anymore. Your storage room, drawers, and shelves contain too many old documents that you can’t make room for new records that will continue to come in so long as you’re operating your company.
Luckily, there’s a way for you to solve your problems with the help of a self-storage facility! By moving all your previous documents to a separate storage area, you free up space in your workplace, allowing you and your employees to achieve better organization and productivity.
Depending on a storage unit keeps your files all in one safe place without worrying about your most valuable records falling into the wrong hands. Moreover, you free your office from clutter and improve your work environment. Keep reading below to learn how to stow away your company’s documents in a self-storage facility.
You Should Pick a Reliable Storage Facility
The first thing you need to do when choosing a commercial storage facility is to scout the area near your business and locate potential storage establishments that offer convenience. Since all the records you’re keeping in the facility are important, you’ll never know when you need them at short notice, so choosing a place that’s far away should be the last thing you want.
As much as possible, opt for a climate-controlled storage unit because you’re keeping business documents that should not undergo damage no matter what the cost. The special unit prevents weather changes that involve hot and cold temperatures from destroying the files.
Moreover, storage units with climate control features maintain a stable temperature the whole time you keep your documents at the storage facility. Other than that, the company you decide to trust must guarantee your documents are safe at all times by providing a digital access system, hard-wearing locks, and 24/7 security cameras.
You Should Consider the Right Compartment
It’s not enough to have a storage unit and begin dumping your business records inside without considering what containers and boxes they should be in because those items are also important. Besides the compartment, you will also require supplies for storage on the day you start packing your documents.
It will help to stick to durable cardboard boxes when putting away your old company files to maintain their organization and keep them in proper order with the correct labels outside each box. You should also include something to fill in the box to prevent your papers from moving every time you take them in and out of the storage facility.
Don’t forget to seal your chosen compartments correctly, especially if you know you won’t use them for an extended period. Use high-quality packaging tape for boxes to prevent outside temperatures from affecting your documents.
You Should Ensure Your Documents Are Secure
When you’re set to use a secure storage facility to keep your files, you will receive a unique security code or keys to the lock of your dedicated unit. If you wish to value your records’ protection, make sure to trust only certain employees regarding access to your storage unit.
Avoid placing your storage boxes on the ground to prevent losing precious documents if a flood ever happens. You can make the added effort to put them on top of some cardboard, a plastic sheet, wood, or a pallet. Besides, you can also consider using shelving units to store away your documents without problems.
Choosing cheap storage units to house your company’s vital records is a great idea to free up space in your office while keeping your documents in a secure area. When considering a self-storage unit, you should pick a reliable storage facility, consider the right compartment, and ensure your documents are protected at all times.
Are you looking for storage facilities in Birmingham for your business? Jefferson Storage offers climate-controlled and self-storage units for personal and commercial use. Get in touch with us today to learn about our available units!